SOUs reports are due into the Sector Chief (If the position is being utilized) on the first of each and every month (12 reports per year total, one for each month). If received after the first but before the Sector Chiefs report deadline the report will be recorded as late. If the Sector Chief does not receive the report before his own reporting deadline (5th of each month) then the SOU will be designated as a Failure to Report (FTR).
SOU’s will utilize the online reporting form located on the MACO website: https://sfiMACO.wordpress.com/reports/unit-report-2/. To access the online form, use the link provided above. The other way to access the online reporting tool is to go to the MACO website at https://sfiMACO.wordpress.com/ and place your mouse cursor over the SOUs link located near the top of the web page.
The link will expand to show two links. 1. Roster and 2. Unit Report. There are several other reports that will be added in the near future such as Sector Report, Quadrant Report, Command Report, and then MACOCOM reports.
As mentioned above, SOUs report every month to the next level in the chain of command. For SOUs, generally this would be the Sector Chief, then Quadrant Chief, then Component Commander, then Branch Component Commander, then MACO Deputy Director (Operations), then MACO Assistant Director and finally MACO Director.
When Sector and Quadrant Chief’s are not being utilized, then the reporting chain will be the SOU, then Component Commander, then Branch Component Commander, then MACO Deputy Director (Operations), then MACO Assistant Director and finally MACO Director.
The deadline for your SOU report is the first day each month. January, February, March, April, May, June, July, August, September, October, November and December. Only twelve reports a year. Your report should contain the following information;
Reporting Officer: (Operative submitting the report)
Reporting E-mail: (E-mail of the reporting officer)
Month Reporting: (The Month and year of Report)
Type of SOU (Intel, Recon, Rangers, SEALs or MACO)
SOU Designation (example: SOU-119)
SOU Quadrant: (Enter the Quadrant the SOU is located)
SOU Sector: (Enter the Sector the SOU is located)
SOU Website (If your SOU has one)
SOU Motto (If your SOU has one)
Chapter Assigned: (Name and Registry of the Chapter the SOU is assigned to)
Chapter CO: (Rank/Name of the Chapter CO)
Team Leader Name (Example: Commander John Doe)
Team Leader E-mail Address
Assistant Team Leader (if you have more then one person assigned to your SOU, then you have an assistant)
Assistant Team Leader E-mail Address
* Remember for rank, MACO uses naval ranks not marine ranks)
The next section of your report is very important. It is the SOU Roster section. From the SOU roster we determine how many Operatives we actually have. Some awards, such as the General Martok Service Award (1yr) can be determined by an Operative’s name appearing on 12 consecutive reports. The roster is extremely important and MUST contain the following information on every Operative in the SOU.
(SOUs will use the following format and also the titled lines:)
Assigned: (Total Operatives assigned to SOU)
Name: (First and Last name)
Rank: (Enter Fleet Rank)
SCC#: (Enter above name individuals correct SCC#)
SFI Expiration Date: (Enter SF Expiration Date currently listed in the SF DB)
* Remember that only SFI members in good standing can be listed on your rosters. Good Standing means that the Operatives SFI membership has not expired at the time of your report and they have an affiliation of Strategic Operations in the individuals SFI Database. As an example: If a members SFI expiration date has expired and they have not renewed their membership when you write your report , then that member is not included in your team roster. If the member renewals before your next report, then you can add them back to your SOU roster for the next report. We are TASK FORCE 31 members first, MACO Operatives second.
As the SOU Team Leader it is your responsibility to check your roster for accuracy. This can be done through two sources, the TASK FORCE 31 database and the MACO Database which is maintained by the Support Department. Keep a master copy of your roster with all the information and before each report check expiring members to be sure they have renewed. It is also a good idea to remind members to renew a few weeks to two months before they expire. Make sure all your Operatives are affiliated with the Strategic Operations by checking the box in the Affiliation link in the members individual SFI Database Record.
Remember that the MACO does not promote. Promotions can only be done by the Ship’s CO for ranks up to Commander/Lieutenant Colonel or by TASK FORCE 31 for ranks Captain/Colonel and above. However, unassigned Operatives can be recommended for promotion by the Director from the Operatives Regional Coordinator (RC), as the RC is responsible for promoting all unassigned SFI members not assigned to a chapter.
Following the roster section is the Team Report section of your report. This section is also very important. In this section, you will break down each category by paragraph. If you have no dates for a particular subsection as described below, put the title of the subsection and then an “N/A”. (example: Recruits– N/A)
Recruits- List all new recruits for the reporting period. Use the same format as the SOU roster section. Add an additional row and state how are they new to the SOU ie. Transferred from another SOU, Recruited (If recruited place in parentheses who recruited that person)
Discharges- List all discharges for the reporting period. Use the same format as the SOU roster section. Add an additional row and state how they are a loss to the SOU ie. Transferred to another SOU, SFI Exp. Date expired, Quit MACO.
Awards Issued- List the full name for the record of any Operative in the SOU who has received an award since the previous reporting period. Please list the Award Name and all recipients for the period. Only awards that are awarded by the Director and listed in the MACO Awards Manual will be listed. Exceptions are awards made by SFA or the SFI Awards Director can also be listed.
Awards Requested- List in this section all requests for awards for Operatives in your SOU or elsewhere in the MACO. Any Operative may submit any other Operative for an award at any time. There is an online award form that you must use. This section helps the chain of command to follow-up on awards requests that have been submitted by the SOUs. You should be able to determine from your rosters when your Operatives are due a General Martok Service Award. This is issued by the Director for 1 year, 3 years, 5 years and 7 years of service by an Operative. This is uninterrupted service to the MACO, which is a good reason to insure that memberships do not lapse. If a membership lapses then the time count starts over again. Proper rosters can make tracking this award easy and you can submit the information to the Director when the time comes.
Other MACO awards are listed in the MACO Awards Manual with the criteria for receiving them and who the awarding authority will be. Send any requests for awards through the online awards form and list them in this section of your report. Remember, when submitting an Operative for an award to detail completely what the person did to deserve the award. You may submit yourself for awards also if you feel that you deserve one, however the MACO frowns upon any Operative holding any position in the chain of command awarding himself an award other than the General Martok Service Award and the Major Hayes Award.
Activities- This is a list or detailed description of activities since the last report. What did your SOU do as a SOU? As individuals? What community service project are you involved in? What conventions, musters, meetings, etc. did the SOU members attend or otherwise participate in? This is another opportunity to get recognition for your Operatives. Let us know what is happening. Many of the annual awards are based on information obtained from your reports.
It is no longer necessary for SOUs to report their plans for the next reporting period or the list of courses that the members have taken. You can however list the number of courses from each academy. (Example: Ens John Doe completed 12 SFA courses and 4 SFMCA courses.)
The final section of the report is one of the most important though rarely used. Problems, Comments, and Suggestions- We can’t fix it if we don’t know it is broken. Please be sure to pass along items that fall in this category whether they are from yourself or an Operative in your SOU.
If you had a problem in the SOU and have solved it, explain the problem and the solution. Someone else in MACO could have the same problem and not know what to do. Individual Operatives sometimes have very good suggestions on how we can streamline and advance. Make sure to send this information up the chain and always give credit where it is due.
Always follow the Officer’s Code of Conduct.
- I will always conduct myself in a manner which brings credit to the Corps, my SOU, and myself.
- I will be resolute in the performance of my duty and the execution of Corps policy and regulations.
- I will show courtesy to my subordinates, fellow officers, and superior officers at all times.
- I will strive for impartiality and fairness in judgment, and disqualify myself from decisions where my judgment may be compromised.
- I will listen to both sides of a dispute, and act upon fact, not innuendo.
- I will never assume, but always verify.
- I will strive to defuse confrontations, not cause them.
- I will be the first to praise, and the last to criticize.
- I will praise in public, and criticize in private.
- I will strive to be part of the solution, not part of the problem.
Lastly click the submit button on the lower left corner of the page and send it in ON TIME. That is the first day of every month. If for some reason you know that your report is going to be late or you are going to have difficulty sending it in, you should contact the person to which you normally send the report and let them know. It helps to have an Assistant Team Leader who can file a report in an emergency. Furthermore, the reporting officer does not necessarily have to be the SOU Team Leader but the Team Leader should approve the report. Be sure that this person is kept in the loop and knows who to send the report to and what needs to be included. In a real emergency you should be sure that at least the complete roster is sent on time. Always follow up when the emergency is over to be certain that the report was received.
Reporting is the only job the SOU Team Leader is required to do in relation to the MACO apart from the initial training certification requirement to be a SOU Team Leader. If your not willing to make that effort on behalf of the Operatives in your SOU, you will be doing them a disservice by accepting this position. By failing to report, you fail to support these Operatives properly. SOU reports that are filed after the first but before the fifth will be counted as Late. If they are not received before the Sector reports are due to the Quadrant on the fifth, the SOU will be reported as FTR by the Sector Chief. Reports not properly filled out will be returned for completion. Two (2) late reports will be counted as one (1) Failure to Report. After three (3) Failure to Reports in a 12 month period the Ship CO will be contacted with a request to replace the SOU Team Leader. If the Ship’s CO chooses not to replace the SOU Team Leader and there occurs one more FTR in the next three months the SOU risks being deactivated and losing their number.
The last responsibility of the SOU Team Leader is the dissemination of information. You are responsible for seeing that the Operatives in your SOU are kept aware of happening in MACO. Visit the MACO website at https://sfiMACO.wordpress.com/ or the MACO Facebook page at https://www.facebook.com/groups/TASK FORCE 31SpecOps/
Perhaps your SOU/Sector/Quadrant has a list, website or Facebook page of it’s own or you can relay information at meetings and chapter newsletters. But it is important that the chain of command be a two-way communication.
An example of a SOU report is shown in Appendix B of this manual.